Executive Assistant

Responsibilities: - Provide executive-level administrative support to the Head of Future Growth. - Manage a complex and frequently changing calendar, prioritizing meetings and resolving scheduling conflicts. - Coordinate internal and external meetings, leadership forums, offsites, and special events. - Prepare meeting materials, presentations, and other business-related documents. - Handle confidential and sensitive information with professionalism and discretion. - Support two members of the leadership team with calendar management, travel coordination, and expense reporting. - Coordinate domestic travel arrangements and related logistics. - Process executive expenses and purchase requests in accordance with company policies. - Maintain distribution lists, team communications, and organizational updates. - Provide administrative support to members of the Future Growth and Sales organizations, as needed. - Participate in special projects and initiatives while helping improve administrative and operational processes. Qualifications: - 5+ years of Executive Assistant, Administrative Assistant, or related administrative support experience. - Experience supporting Vice President-level leaders or above preferred. - Experience supporting leaders within a fast-paced, strategic, sales, business development, growth, or consulting environment preferred. - Strong organizational, prioritization, and time-management skills with the ability to manage multiple competing priorities. - Exceptional attention to detail and commitment to accuracy. - Strong written and verbal communication skills. - Demonstrated professionalism, discretion, and sound judgment when handling confidential and sensitive information. - Proven ability to work independently, anticipate needs, and proactively solve problems. - Strong relationship-building skills with the ability to collaborate effectively across teams and levels of the organization. - Advanced proficiency with Microsoft 365 applications, including Outlook, Teams, Word, Excel, PowerPoint, and SharePoint. - Experience managing complex calendars, coordinating travel, scheduling meetings, and processing executive expenses. - Experience utilizing virtual collaboration tools and supporting hybrid work environments. - Ability to quickly learn Prudential systems, tools, and business processes. - Self-motivated, highly organized, and adaptable in a dynamic business environment.