Legal Entity Governance Specialist
Job Summary
The Global Legal Entity Governance Operations Specialist will partner with the Global Lead to drive operational excellence across the legal entity governance program. This role involves leading tool onboarding, managing data integrity, and implementing Lean process improvements for global stakeholders. The position serves as the internal administrator for governance platforms and supports financial budgeting and cross-functional reporting.
Responsibilities
- Manage legal entity governance tools and data integrity
- Drive Lean process improvements and digitalization
- Oversee governance budgeting and financial monitoring
- Facilitate stakeholder engagement across global teams
Required Skills
- 5-8 years in legal ops or project management
- Experience with system onboarding and administration
- Lean, Six Sigma, or Kaizen certification/expertise
- Strong analytical and budgeting skills
Job Details
### Key Responsibilities:
**Tool & Data Management**
- Support onboarding of a new legal-entity governance system.
- Serve as internal administrator of the governance tool: user access, permissions, training materials, user support.
- Ensure a "single source of truth" - data integrity, validation and reconciliation of entity data (structures, board/officer data, filings).
- Generate and distribute periodic reports to governance, legal and business stakeholders.
**Continuous Improvement & Lean Management**
- Embed Lean principles into the governance team's processes and implement process standardization, digitalization, and automation.
- Own strategic projects to improve operational metrics (cycle times, error rates, user adoption, cost avoidance).
- Design and maintain governance dashboards, KPIs and management reporting to senior leadership.
**Budgeting & Financial Operations Support**
- Support annual budgeting process for the legal entity governance function: forecast, create budget requests, partner with finance for approvals and tracking.
- Monitor ongoing expenditures and budget performance; report variances and propose corrective actions.
- Maintain and manage vendor relations, tool licenses and cost allocations related to governance operations.
**Stakeholder Engagement & Cross-Functional Support**
- Act as operational liaison to global teams (legal, tax, treasury, controllership, technology) to execute governance tasks, escalate issues and drive timely resolution.
- Provide training, communications and tool-user onboarding for internal customers and business-users globally.
- Support governance lead in preparing senior-executive level materials, status updates, and change-management communications.
### Qualifications/Minimum Requirements:
- Bachelor's degree in business, law, finance, information systems, or a related field (J.D. or legal background is a plus but not required).
- 5-8 years of relevant experience in legal operations, entity governance, program / project management, or process improvement.
- Strong experience with tool implementation/data migration (system onboarding, administration).
- Demonstrated experience driving continuous improvement and process optimization (Lean, Six Sigma, Kaizen).
- Solid budgeting and financial monitoring experience.
- Excellent stakeholder management and communication skills across global/matrixed environments.
- Strong analytical mindset, comfortable working with metrics, dashboards, data integrity.
- Ability to multi-task, manage changing priorities, deliver in a fast-paced environment.
- Strong quality-control mindset and exceptional attention to detail.
- Strong collaborator with the ability to build trusted relationships in a matrixed global environment.